While VDRs are usually associated with M&A due diligence, they can be used for almost every data sharing procedure that requires a business to share privileged information beyond its firewall. When it comes to sharing intellectual property for an IPO or soliciting funds from limited partners, VDRs can make any document sharing process simpler by improving communication and automating tasks.
Unlike their predecessors that required companies to send physical documents to reviewers Virtual data rooms allow users to view and access documents on demand. While reviewing process is much faster and more efficient, it also ensures that only authorized individuals can access confidential documents, and eliminates the possibility of an attack on security or a compliance violation.
For example, the VDR can provide granular user activity tracking for each of the documents in the room, revealing who accessed what document and when. This feature is helpful when conducting security audits as it can demonstrate that only a certain group of people have viewed documents for business. It is also useful in M&A due diligence because it gives a more precise picture of the level of interest and helps companies identify which documents are most appealing to bidders and investors.
When choosing the right VDR Choose one that has customizable reports and real-time analysis to give administrators the intelligence they require. It should also provide seamless uploading of documents for multiple users and be simple to use on any device, especially mobile devices.