Virtual Meeting is a contemporary communication tool that enables people to connect across geographical restrictions. It can be beneficial for people and businesses who want to increase efficiency and teamwork regardless of distance.
In virtual meetings, participants aren’t physically present in the same room but are connected through audio and video technology. They can communicate and listen, as well as observe each other’s non-verbal cues, and engage in a similar manner to face-to-face interactions.
A successful virtual meeting begins by preparing and planning. Make sure to have a clear agenda and clearly define the meeting goals. Also, ensure that all necessary technology and equipment are available before the meeting. It is a good idea to test the software or device’s capabilities prior to the meeting to avoid any technical issues during the meeting.
During the meeting, make sure that you board members stick to your agenda and keep the meeting on track. Nothing can turn attendees off more quickly than a discussion which goes off-topic or extends over time. It’s also crucial to encourage collaboration, so consider using tools such as Miro whiteboards or group texting. Finally, it’s a great idea to invite one of the participants to note down the details of the virtual meeting. This will ensure that the most important ideas and decisions are included in the summary of the meeting.
Then, close the virtual meeting by summarizing key points and any action items assigned. The summary should be shared as quickly as possible via a collaborative platform or email, or any other method. It’s also a good idea to thank the attendees for their participation and note when they’re likely to receive a response from you for instance, during a follow-up meeting or through an email or other communication.