If you’re a well-established company or just beginning your journey it’s likely that your company produces lots of paperwork. This includes contracts, proposals and decks. It can also include training materials. This amount of information can be overwhelming making it difficult to locate the information you need.
Document storage services provide secure, off-site locations to keep electronic documents. They can provide many benefits to companies, including improved workflows and improved productivity. They can help you save time, money and space in the office by converting physical documents to digital files and arranging them to make them easy to access.
Improved Retrieval – According Forbes office workers are spending between 30 and 40 percent of their working day searching for printed documents. A document storage system offers an engine for searching that makes finding important information much easier and quicker. It can also index automatically all files, allowing users to find what they’re looking for without needing to navigate folders or go through the file name.
Streamlined Workflows: Document storage solutions enable users to collaborate with colleagues and clients in real-time, no matter where they are located. This improves productivity and teamwork. Document storage solutions can include features like electronic signature, version control and more that can streamline certain business processes.
Reduced Risk: Using an application for document storage allows backups to be created in the event of data interruption or loss. This is a huge advantage for businesses operating who are regulated by compliance, and a violation could result in fines or license suspensions.
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